💰Meeting Cost Calculator

Calculate the true cost of meetings based on attendees and salaries.

Number of Attendees

Average Annual Salary ($)

Duration — Hours

Duration — Minutes

Cost Per Minute

$3.00

Hourly Rate (Total)

$180.29

Total Meeting Cost

$180.29

5 people × 0h 60m

About Meeting Cost Calculator

The Meeting Cost Calculator turns attendee salaries and meeting duration into a real dollar figure, making the hidden cost of meetings visible in real time. Watch the running total tick upward as the meeting progresses to encourage more focused, efficient discussions. It's a simple but powerful tool for cultivating a cost-conscious meeting culture.

How to Use Meeting Cost Calculator

1
Add attendees and salaries
Enter each attendee's name and annual salary (or use an average company salary) in the attendee list.
2
Set the meeting duration
Enter the planned meeting length in minutes or hours, or start the live timer to track the cost in real time.
3
Review the total cost
See the calculated dollar cost of the meeting and use it to decide whether the meeting is justified or whether a shorter format would suffice.

Common Use Cases

Managers visualizing the financial impact of recurring weekly standups
Teams deciding whether a discussion warrants a meeting or an async update
Executives justifying investment in better async communication tools
Coaches and consultants illustrating the cost of poor meeting hygiene

Frequently Asked Questions

How is the meeting cost calculated?

The tool divides each attendee's annual salary by the number of working hours in a year to get an hourly rate, sums all hourly rates, and multiplies by the meeting duration in hours.

Can I include different salary levels for different attendees?

Yes — you can add as many attendees as you need and assign each one a different annual salary, giving you an accurate blended cost for the entire meeting.

Why should I use a meeting cost calculator?

Research shows that unnecessary meetings cost businesses billions annually. Showing the live dollar cost helps teams decide whether a meeting is worth the investment or could be an email instead.